Contracts

MAISD Guidelines for Competitive Bids:

Each year the State of Michigan Department of Education defines what expenditures for remodeling, procurement of supplies, materials, and equipment must be competitively bid by school districts. The MAISD is not required to bid services. Sections 623a, 1267, and 1274 of the Revised School Code establish a base above which competitive bids must be obtained and provide for an increase in the base that corresponds with increases in the Consumer Price Index. For the 2007-08 fiscal year, all expenditures covered by Section 1267 that exceeded $20,102 and all expenditures covered under Sections 623a and 1274 that exceeded $19,650 were required to be competitively bid (See Department of Education notice).

How Competitive Bids Work:

When an item is competitively bid, a Request for Proposal is created that includes detailed bid specifications and deadline to submit a proposal. Proposal request forms are available in the MAISD Business Office and the RFP is advertised in the local newspaper and posted on the MAISD and State of Michigan websites.

The MAISD policy for purchases under the limits set by the State of Michigan Department of Education is as follows:

For purchases expected to cost less than $1,000, MAISD staff exercised diligence in attempting to locate the best available value. For purchases likely to fall between $1,000 and $5,000, quotations were obtained from at least three vendors. Purchases expected to exceed $5,000, but less than the state limit, were based upon written quotations obtained from at least three vendors in accordance with Board Policy #6320. Whenever possible, local vendors were given an opportunity to provide a price quotation.

The MAISD is not required to bid services.

Vendor	Subject Matter	Cost	Competitively Bid?	Signed By	Position
Engineered Protection Systems	Added card access and video surveillance to existing security system	$50,654	No	Dr. Susan Meston	Superintendent
Hackley Life Counseling	Operation of You Turn program for expelled youth	$150,267	No	Dr. Susan Meston	Superintendent
Hannah, Carmen	Leadership coaching for high-priority schools as required by law	$32,200	No	Dr. Susan Meston	Superintendent
Hope College, Frost Research Center	Evaluation of Teaching American History grant as required by grant	$36,000	No	Dr. Susan Meston	Superintendent
Goodwill Industries of West Mich, Inc.	Work Skills Development Program for students with disabilities	$35,955	No	Dr. Susan Meston	Superintendent
Pioneer Resources	Continuation of Custodial Services	$238,272	No	Dr. Susan Meston	Superintendent
Pioneer Resources	Summer day camp program for students with disabilities	$25,000	No	Dr. Susan Meston	Superintendent
Michigan Rehabilitation Services	Job training/support for students with disabilities	$71,839	No	Dr. Susan Meston	Superintendent
Key Points Consulting, LLC	Coordination of Early Childhood Investment Corporation Grant - required and funded by grant	$57,652	No	Dr. Susan Meston	Superintendent
Mich Dept of Community Health	Teen Health Center - Health Education and Nurse Practitioners	$97,148	No	Dr. Susan Meston	Superintendent
Pioneer Resources Transportation	Transport of Head Start students	$538,447	Yes	Dr. Susan Meston	Superintendent
Pioneer Resources Transportation	Transport of Wesley School students	$127,737	No	Dr. Susan Meston	Superintendent
Tyler Technologies	MUNIS financial software, installation, and implementation to serve 40 schools	$728,454	Yes	Marios Demetriou	Associate Superintendent

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