Pupil Accounting

Administrative Services assists local school districts in preparing for the biannual pupil accounting process. It is this process which ultimately determines the amount of State Aid a district will receive for its educational operations. Staff will:

  • Provide consultation services to districts in matters of pupil accounting law and rules
  • Provide annual training for district staff
  • Supply districts with necessary data, forms, and instructions
  • Conduct formal audits of the pupil accounting results in the fall and in the spring
  • Maintain records of audited student counts from year-to-year to provide the community with accurate information regarding its local school populations


Fall 2017 General Collection

Fall Pupil Membership count date:       October 4, 2017

Mid-collection data quality snapshot:  October 26, 2017 (tentative)

MSDS Fall Submission Due to CEPI:    November 8, 2017

Fall Audit Materials Due to ISD:            November 15, 2017

MSDS Fall Certification Due to CEPI:   November 15, 2017



Required Documentation
Count Day Checklists

Check List All Buildings

Pupil Accounting Forms

Alternative Ed Listing

Clock Hours - XLS

Cooperative Program List - XLS

Count Day Absence Form Elem - XLS

Count Day Absence Form Middle & High School- XLS

CTC Days and Hours

Distance Learning

Dual Enrollment - XLS

Early Childhood Special Ed 1754

Early Childhood Special Ed 1755

Early On IF SP

Early Middle College - XLS

Expanded Virtual Enrollment

Experiential Learning

Home Based Pupil List- XLS

Home Based Teacher Log - XLS

Homebound Hospitalized Pupil List - XLS

Homebound Hospitalized Teacher Log - XLS

Independent Study  - XLS

Legal Residence for Public School Membership - XLS

Local District Planning Forms

Non Public Shared Time by Course at Public School Site  - XLS

Non Public Shared Time FTE Calc at NP School

Non Public Shared Time FTE Summary at Public Schools

Non Public vs public class time

Non Resident Students - XLS

Part Time Pupils - XLS

Peer to Peer Course

Reduced Schedule List

Reduced Schedule Request Form

Scheduled Days of Instruction - XLS

Section 25e

SpEd IEP Reduced Schedule

SpEd Pupils less than Full Day

SpEd Transition Pupils

Split Schedule Pupil List - XLS

Suspended Pupils WITHIN 45 days- XLS

Verification of School of Choice Participation - XLS

Work Based Learning SpEd Pupil List

Work-Based Learning Training Agreement - XLS

Work Based Learning Training Plan

Work Based Unpaid In Disrict CTE Agreement

Work Based Attendance and Hours by week

Work Based Learning Programs