MAISD Annual Web Report

Contracts

MAISD Guidelines for Competitive Bids:

Each year the State of Michigan Department of Education defines what expenditures for remodeling, procurement of supplies, materials, and equipment must be competitively bid by school districts. The MAISD is not required to bid services. Sections 623a, 1267, and 1274 of the Revised School Code establish a base above which competitive bids must be obtained and provide for an increase in the base that corresponds with increases in the Consumer Price Index. For the 2018-19 fiscal year, all expenditures covered by Section 1267 that exceeded $24,459 and all expenditures covered under Sections 623a and 1274 that exceeded $24,459 were required to be competitively bid (See Department of Education notice).

How Competitive Bids Work:

If an item is competitively bid, a Request for Proposal is created that includes detailed bid specifications and deadline to submit a proposal. When required by law, the RFP is advertised in the local newspaper and posted on the MAISD and State of Michigan websites.

The MAISD policy for purchases under the limits set by the State of Michigan Department of Education is as follows:

For purchases in excess of $10,000, MAISD staff will seek informal price quotations in accordance with Board Policy #6320. When the purchase of, and contract for, single items of supplies, materials, or equipment is less than the amount allowed by the State statute, but exceeds $15,000, the Superintendent will require three competitive price quotations. Single-transaction purchases in excess of the dollar amount permitted by the State statute require competitive bids and will preferably have at least three bids for substantiation of purchase.  In this case, the MAISD Board must consent approval prior to purchase. Whenever possible, local vendors are given an opportunity to provide a price quotation.

Note: Schools are not required to bid services.

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